The term Memorandum is of Latin origin and when translated into Spanish it means “something that should be remembered”. For this reason, the use of the concept accepts several uses. Therefore, it can be said that a memorandum is in its basic acceptance, a kind of report that is addressed to a person or a group of them in which something that must be taken into account for a given matter is expressed. On the other hand, it can also be defined as a notebook or notepad in which the things that a person should remember in the future are written down. In a memorandum it is possible to designate various types of information, such as notifying some last minute information, some special request etc.
In the diplomatic world, a memorandum refers to a communication less emphatic than the memory and the note, in which a series of events and reasons that must be taken into account in matters of greater importance are summarized. Diplomatic memoranda are generally not signed by the editor. It should be noted that the RAE also makes it clear that a memorandum can refer to a note that is sent by hand to a person within the same company or organization. Although the correct word is memorandum, nowadays people often substitute memorandum, a derivation of the plural of the original word.
A memorandum is made up of a series of fixed elements, in which highly relevant data must be placed and that thanks to them it is possible to differentiate it from other informative and communicative texts. Among these elements, the most important ones can be mentioned, such as: site, date, to whom it is addressed, subject, body of the text, farewell, signature, copy for the sender and footer, if necessary.
It is important to note that the memorandums do not have a closing paragraph, since the information is simply transmitted and finalized with a signature and stamp. However, the language used to write a memorandum must be formal, that it transmits respect and evokes the importance of the matter to be communicated and transmitted.
