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What is office automation? »Its definition and meaning

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Office automation is that set of tools, techniques and applications that are used to facilitate, optimize, improve and automate tasks related to the office. In other words, office automation refers to the methods used for everything related to office activities that achieve the computerized processing of written, sound and visual data. The word office is formed from the acronyms of the words office and computer science. The main objective of this practice is to provide certain elements that enable and assist in the improvement and simplification of the organization of the activities carried out by a group of people or a company in particular.

Nowadays companies and different organizations require a high degree of communication, and thanks to the evolution of office automation that is no longer limited to capturing handwritten documents, this is possible. Today's office automation can also encompass administrative document management, meeting planning and work schedule management, as well as numerical data processing and information exchange. Office automation tools allow many companies to create, manipulate, devise, store and even transmit essential information in an office; And all this is possible since it is currently of the utmost importance that these organizations are connected to a local network or the internet.

Office automation had a greater development in the 70s, together with the manifestation of office equipment when microprocessors are included, reducing the use of methods and tools, for the use of other more advanced ones, an example of them is the replacement of typewriters by built-in computers with their word processors. Among the most common computer tools and procedures are: word processing, spreadsheet, multimedia presentation tools, e-mail programs, voice mail, messengers, databases, agendas, calculators, etc.